Several city business items were approved and presentations were given during the October Jacksonville City Council meeting Monday night.
According to Jacksonville City Manager Greg Smith, some of the action items were to update existing ordinances or contracts, such as Resolution 4-2016-04 and approving a new purchasing policy.
"It was for department heads to delegate approval as they see fit in their departments in accordance with the bylaws. Basically, we are promoting them to buy locally," Smith said.
City council members also approved a resolution in support of the Jacksonville Economic Development Corporation's economic incentives.
The resolution is for four economic development projects. Each of the projects was unanimously approved by the Jacksonville Economic Development Corporation Board of Directors. Below is a summary of each project:
a) Mas Venture, Inc. ($32,000): This expenditure is to defray the costs of infrastructure and demolition for the newly constructed commercial strip center at 1314 S. Jackson St. (former Radio Shack). The developer/owner razed two (2) structures and constructed a new 3,900 plus SF commercial retail center with grease traps and increased parking to facilitate restaurant users;
b) Improvements at City of Jacksonville Soccer Complex ($300,000): Per the request of the City of Jacksonville, this expenditure is for a new concession/restroom facility at the Jacksonville Soccer Complex. This amount is to apply toward the design, construction and FF&E for the facility;
c) Reimbursement to the City of Jacksonville ($12,000): This expenditure is to reimburse the City of Jacksonville for the $12,000 of financial assistance rendered to Western Pulp Products Company via a Chapter 380 Agreement; and
d) Operation Facelift ($200,000): This expenditure is for the FY18/19 Operation Facelift program. The program now includes a demolition component, which will pay up to $10,000 of eligible demolition costs.
Also approved Monday was a contract with Republic Services for residential solid waste services..
The contract will keep all pickup days, level of service and amount of trash the same as currently being provided. The contract (with increased royalties) will have a positive budget impact of $50,000 annually, according to officials. The city will still provide the trash can rentals and bulky waste pickup. Republic Services will have fewer holidays and will not begin to pick up trash in the residential area until 6:30 a.m., both of these are improvements in the current service level. All employees will transfer to other jobs in the city or have the opportunity to work for Republic (must meet Republics hiring standards).
City council members also approved an ordinance modifying development department electrical permit rate fees and a new Norman Activity Center fee schedule.
The Norman Center fees schedule allows for non-profit and community organizations to use the building an no charge one time a year. The city incurs direct personnel costs for the set up/tear down of the center as well as cleaning. The fee changes that were approved allows the city to recover the actual cost associated with the building set up/tear down and cleaning.
The proposed rates do allow the organization the setup/tear down if they are able to or choose to. The cleaning will be not be an option. The only other change is to fix the rate charged for normal rentals for the chair/table usage. The current rate is $1 per table and chair, and it will be a fixed rate.
A new lease with the Jacksonville Chamber of Commerce for use of the Norman Activity Center was also approved during the meeting. The city rents office space to the Chamber of Commerce in the Norman Center. The terms of lease have changed over the years and the lease needed to be updated. The last lease was in 2011. The new lease sets the rent at $600 per month with the ability to raise the rent if the council deems appropriate, with proper notice.
The council also approved a Hotel Motel Tax Agreement with the Chamber of Commerce. Smith said the city annually grants money to the Chamber of Commerce, which has been done without an agreement, he said. This agreement spells out the way the funds can be used, the use of the city logos (since city funds are being used) and the return of unused funds. The agreement will have to
be approved annually and funding will be based off the adopted budget of the city. Chamber officials
agreed to arrangement.
Officials also approved the closing of Commerce Street from Bolton to Main streets from 5 to 7:30 p.m. Dec. 13 for the Mingle and Jingle event.
A consent agenda was also approved. It included:
- Change in Capital Purchase vehicle for Jacksonville Fire Department: During the 2018-2019 budget process, the fire department was approved for a small mid-size SUV. After the Western Pulp Fire in August, it was determine that the midsize SUV was not appropriate to run command at a scene. The new vehicle will be an F150 4WD Pickup with a command pullout unit purchased locally from McRae Ford
- A budgeted capital purchase of a sewer line jet trailer. The current trailer was more than 20 years old and was damaged beyond repair in June 2018. The large jet washing truck is limited on where it can access, due to its size. The jet washing trailer will allow crews to get into tighter places with more ease and allow them to service smaller sewer lines.
- Utility billing write-offs: The total value of of accounts to be written off is $20,496.49. During the prior year, the write-off amount was $17,918.42.
A citizen appreciation for Keep Jacksonville Beautiful projects was presented by Mayor Dick Stone. Those recognized included: The Jacksonville High School student council, Eric and Kathleen Stanfill of Congratulations, James Crane of Gibson Signs, Matt Parsley of Parsley Power Washing, Harry's Building Supply and Jesus Santana Painting.
The Employer of the Month Myco Plastics Inc. was recognized by Jacksonville Economic Development President James Hubbard.
All city council members were present except Mayor Pro-Tem (Dist. 2) Jeff Smith.